Podcast Workflows with Joe Casabona (Amp My Pod Guest Expert Call)

Frugalpreneur: Building a Business on a Bootstrapped Budget

💡 Guest bio

Joe Casabona, a software engineer by training and a natural extrovert, has found his true calling in podcasting. With a mind that operates like a computer, Joe harnessed his unique skill set to carve out a niche in the podcasting world. The pivotal moment came during the pandemic when Joe, who then had one small child and a wife working long hours as a nurse, experienced a personal crisis. In November 2020, faced with dwindling podcast production and a significant loss of income, Joe had a panic attack. Motivated by this challenging period, and now a father of three, he decided to double down on his podcasting career, recognizing its vital role in his family’s livelihood.

ℹ️ Introduction

Welcome back to another episode of "Frugalpreneur," where we explore the art of running a business on a bootstrapped budget! In today's episode, our host Sarah St John sits down with Joe Casabona, a seasoned podcaster and software engineer who specializes in streamlined workflows for solopreneurs. We dive deep into the nuances of guest collaboration, the challenges of ensuring cross-promotion, and the importance of extracting unique stories from podcast guests. Joe shares insights on his preference for Make over Zapier for cost-effective automation, his use of Notion for organizing podcast tasks, and the advantages of Cal.com for scheduling. We also explore Joe's editing philosophy, from preproduction to post-production, and his take on effective social media promotion. Joined by audience member Lynette, who offers her own perspectives, this episode is packed with actionable advice for podcasters looking to optimize their processes and keep their content engaging. Tune in for an enlightening conversation filled with tips, tools, and techniques that could transform your podcasting journey!

📚 Timestamped overview

00:00 Background in software, extrovert, podcast income panic attack.

06:10 Found video editor, now releasing videos efficiently.

08:05 Front loading and tools help structure and edit.

11:26 Setup, conflict, resolution: addressing marketing in journalism.

14:12 Pre-call steps: Google Doc, Notion, email reminder.

19:28 Zapier's automation costs $20/month annually, $30 monthly.

21:08 Using Notion and YouTube to grow mailing list.

25:32 Automate post-event follow-up: use Airtable only.

28:42 Recommend hiring editor; Descript eases solo podcast editing.

31:32 Family compromise: we'll get a dog.

35:11 Movies require post-production; live shows require pre-production.

37:41 Adapt content to suit the intended platform.

42:23 Encouraging guests to promote podcast cross-promotion.

46:28 Focus on unique moments, not traditional interviews.

48:25 Developers interviewed; same questions repeated; interest declined.

❇️ Key topics and bullets

Sequence of Topics Covered in the Episode

1. Introductions and Guest Welcome

- Introduction of Joe Casabona

- Noting Joe’s distinctive hats transition from fedoras to a Castro cap

2. Joe's Background and Entry into Podcasting Workflows

- Software engineering background and extroverted nature

- Balancing work and family life through podcast workflows

- Importance of automation and delegation

3. Automations and Delegation

- Extensive use of automation tools

- Delegating tasks to a virtual assistant

- Personal responsibility for recording and writing intros

4. Podcast Editing and Early Experience

- Initial self-editing challenges

- Finding and switching editors

- Current editor handles both audio and video

5. Cost of Production

- Average monthly cost for editing services

6. Handling Podcast Editing and Guest Collaboration

- Lynette's manual podcast editing method

- Challenges in ensuring guest participation in cross-promotion

- Discussing the obligation of guests to promote the podcast

7. Joe’s Suggestions for Guest Collaboration

- Extracting unique stories from guests

- Guests' primary obligation of providing time and content

- Example of discouraged promotion due to altered images with AI

8. Lynette’s Approach to Authentic Storytelling

- Emphasis on unique storytelling

- Handling book discussions without reading the entire book

- Focusing on key moments and challenges

9. Learning and Evolving Podcasting Methods

- Joe's adaptation from static interview questions to engaging content

- Lynette’s use of pre-calls for deeper stories and vulnerabilities

10. Automation in Podcasting and Tools

- Joe’s preference for Make over Zapier for automation

- Cost comparison between Make and Zapier

- Complexity and learning curve differences

- Developing an automation course for podcasters

11. Other Software and Tools

- Notion for organizing workflow

- Scheduling with cal.com

- Sarah’s use of TidyCal for scheduling

- Cal.com’s features, including no-show fee and seamless integration

12. Recording and Editing Tools

- Joe uses Riverside for recording

- Recommends Descript for solo shows editing

- Utilizing Logic Pro for audio processing and preproduction strategies

13. Social Media and Promotion Strategies

- Joe’s preference for creating platform-specific content

- Effective short-form content creation

- Coca Cola’s branding strategy as a model

- Limited reliance on social media posts for promotion

14. Audience Engagement Insights

- Tailoring content to audience’s current context

- Differentiating between spontaneous engagement and long-form content

15. Editing Workflow and Show Details

- Joe’s three shows: audio and video, strictly audio, technical interviews

- Efficient workflows to minimize editing costs and time

- Strong preference for solo episodes

16. Preproduction and Preshow Workflow

- Automation of processes with Google Docs templates

- Breakdown of episodes into a narrative structure

17. Postproduction and Completion Tasks

- Use of Notion for guest management and summarizing interviews

- Incorporation of AI tools for refining takeaways and personal notes

18. Closing and Thanks

- Sarah’s wrap-up and thanks to Joe and Lynette

- Joe confirming community participation and willingness to respond to questions

- Exchange of thanks and goodbyes.

❓ Questions

Certainly! Here are ten discussion questions based on the episode titled "Joe" of the "Frugalpreneur" podcast:

1. Guest Collaboration for Promotion:

- What strategies do you think are most effective in encouraging guests to promote the podcast episode they were featured on?

2. Unique Storytelling:

- How can podcast hosts extract unique stories from their guests to make episodes more compelling and promote easy sharing by the guests?

3. Podcast Editing Tools:

- What are the advantages and disadvantages of using tools like Descript for editing solo shows compared to hiring a professional editor?

4. Automation Challenges:

- How can new podcasters overcome the steep learning curve associated with tools like Make, and what are some key benefits once they do?

5. Scheduling Software Preferences:

- What features would you prioritize when choosing scheduling software for podcast interviews, and how do tools like Cal.com and TidyCal compare?

6. Audio vs. Video Production:

- What are the key considerations for deciding whether to produce a podcast in audio-only format versus incorporating video?

7. Social Media Promotion:

- Based on Joe’s approach, how can podcasters effectively use social media to maintain audience engagement without relying heavily on promoting every episode?

8. Preproduction Importance:

- How can extensive preproduction, similar to Joe’s method, impact the overall quality and efficiency of producing a podcast?

9. Interview Structure:

- What are the benefits and potential drawbacks of breaking down podcast episodes into a structured format (setup, conflict, resolution) compared to a more segmented approach?

10. Automation in Podcast Workflow:

- How can integrating automation tools like Zapier or Make with platforms like Notion enhance the organization and efficiency of podcast tasks?

These discussion questions aim to delve into various aspects of podcasting methods and tools discussed in the episode, encouraging a deeper exploration of the topics covered.

Resources

Joe Casabona

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