121 Word | How To Sort Data In Word? Daily Office Tips By Office ToDo podcast

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140 Excel | How to add, remove or reposition chart legend? 0:20

14 years پیش0:20

0:20

Click on the chart and go under Chart Tools and Layout tab. In Labels section click on “Legend” and from the appearing menu choose whether you wish for the legend to show in the first place, or the placement of it if you decide to show it on the graph. - Office ToDo

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139 Excel | How to add, remove or reposition text used to label each axis? 1:06:51

14 years پیش1:06:51

1:06:51

Click on the chart and go under Chart Tools and Layout tab. In Labels section click on “Axis Titles” and from the appearing menu choose which axis you wish to edit. From the next selection determine whether you wish for the title to show up or not. Also choose the placement for the title if you decide to show it on the chart. Unfortunately no live preview is shown however you get a pretty good image of the display from the little picture before every selection. - Office ToDo…

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138 Excel | How to add a title to the chart? 1:32

14 years پیش1:32

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Click on the chart and go under Chart Tools and Layout tab. In Labels section click on “Chart Title” and from the appearing menu choose the placement of the title. Notice that you can also remove the title under this menu. - Office ToDo

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137 Excel | How to compare pairs of values? 0:24

14 years پیش0:24

0:24

Best used for this is the scatter chart. Select your table only including cells that you wish to be presented on the chart and go under Insert tab into Charts section. Under “Scatter” choose the type of scatter that suits you best. Unfortunately no live preview is available on this case. - Office ToDo…

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136 Excel | How to emphasize differences between several sets of data over a period of time? 0:27

14 years پیش0:27

0:27

Best used for this is area charts. Select your table only including cells that you wish to be presented on the chart and go under Insert tab into Charts section. Under “Area” choose the type of areas that suit you best. Unfortunately no live preview is applicable in this case. - Office ToDo

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135 Excel | How to compare multiple values on a chart? 16:54

14 years پیش16:54

16:54

Best used for displaying multiple values comparison is a chart with bars. Select your table only including the cells you wish to be presented on the chart and go under Insert tab into Charts section. Under “Bar” choose the type of bars that suit you best. Unfortunately no live preview is applicable in this case. - Office ToDo…

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134 Excel | How to display a contribution of each value to a total on a chart? 0:27

14 years پیش0:27

0:27

Best used for contribution display is a pie chart. Select your table only including the cells you wish to be presented on the chart and go under Insert tab into Charts section. Under “Pie” choose the type of the pie chart that suits you best. Unfortunately no live preview is applicable in this case. - Office ToDo…

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133 Excel | How to display trends over time on a chart? 0:25

14 years پیش0:25

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Best used for trends is a chart with lines. Select your table only including the cells you wish to be presented on the chart and go under Insert tab into Charts section. Under “Line” choose the type of the line chart that suits you best. Unfortunately no live preview is applicable in this case. - Office ToDo…

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132 Excel | How to change the chart type? 0:26

14 years پیش0:26

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If you have for some reason chosen an inappropriate type of chart, you can easily change it. First select the chart and go under Chart Tools and Design tab. From there the very first button on the ribbon is called “Change Chart Type”. Click on it once and you’ll be able to try again with hopefully a more suitable chart type for you. - Office ToDo…

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131 Excel | How to compare values across categories on a chart? 0:26

14 years پیش0:26

0:26

Best used for such a comparison is the chart with columns. Select your table only including the cells you wish to be presented on the chart and go under Insert tab into Charts section. Under “Column” choose the type of the column chart that suits you best. Unfortunately no live preview is applicable in this case. - Office ToDo…

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130 Word | How to enable track changes? 0:11

14 years پیش0:11

0:11

Go to Review tab and under Tracking section click on “Track changes” to enable them. - Office ToDo

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129 Word | How to delete a comment? 0:21

14 years پیش0:21

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Right click on the bubble and choose “Delete Comment” from the menu. In case you wish to delete all comments in your document, go under Review tab and under Comments section. From there choose “Delete” and “Delete all comments in document”. - Office ToDo

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128 Word | How to insert a comment? 0:18

14 years پیش0:18

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Select your text or part of the text you wish to comment and go to Review tab. Under Comments choose “New Comment”. To the right side of the document a bubble appears. Into this you can leave your comments. - Office ToDo

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127 Word | How to toggle through Word documents opened at the same time? 0:18

14 years پیش0:18

0:18

One way, if you prefer not going to the taskbar, is to go under View tab and Window section. Click on “Switch Windows” and choose the document. - Office ToDo

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126 Word | How to view different parts of my document at the same time? 0:23

14 years پیش0:23

0:23

Go to View tab under Window section and press on “Split”. You’ll get an opportunity to place the point where the split is created. Click once and a split is placed. Now you can view and edit two parts of your document simultaneously. - Office ToDo

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125 Word | How to have two Word documents open for editing in the same window? 0:20

14 years پیش0:20

0:20

First have those two documents open. From one document go under View tab and in Window section choose “Arrange All”. This way you’ll have two documents opened in one window. - Office ToDo

Daily Office Tips by Office ToDo

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124 Word | How to find a word in a Word document? 0:17

14 years پیش0:17

0:17

Go under Home tab into Editing section and press on “Find”. In the new window type the word you wish to find and click on “Find next”. - Office ToDo

Daily Office Tips by Office ToDo

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123 Word | How to easily replace words in a Word document? 0:33

14 years پیش0:33

0:33

If you need to replace a specific word in your document, press the button “Replace” under Home tab in Editing section. Under “Find what” type the word that needs to be replaced and under “Replace with” obviously the word to be used instead. You can either click on “Replace all” to have all the words replaced at once or click on “Find next” to move to the next word and “Replace” to replace single words. - Office ToDo…

Daily Office Tips by Office ToDo

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122 Word | How to add straight lines to paragraphs? 0:19

14 years پیش0:19

0:19

The paragraphs work a lot like tables. Have your cursor in your selected paragraph and work around with the selections under Paragraph section and Borders button. - Office ToDo

Daily Office Tips by Office ToDo

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121 Word | How to sort data in Word? 0:27

14 years پیش0:27

0:27

In Word you can sort text, numbers and dates. Select your data and click on the button “Sort”, which is located under Home tab in Paragraph section. It also works for the data in tables. From the appearing window determine by what characteristics you would like your data to be sorted. - Office ToDo

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120 Powerpoint | How to duplicate slides inside a show? 0:31

14 years پیش0:31

0:31

First select the slide or slides from the Slides menu on the left. Multiple slides can be selected whilst holding down CTRL on your keyboard and pressing once on appropriate slides. Next go under Home tab into Slides section. Click on “New Slide” and choose Duplicate Selected Slides from the down appearing menu. Your slides are now appearing twice in the show. - Office ToDo…

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119 Powerpoint | How to use slides from another show? 0:43

14 years پیش0:43

0:43

Go under Home tab into Slides section. Click on “New Slide” and choose Reuse Slides from the down appearing menu. On the right side of the screen appears a new menu. Click on “Browse” and select whether you want to browse slide library or files. Since we want to use slides from another show, we’ll browse the files. Click on the correct file and press on “Open”. Into the same right side menu a selection of slides used in the show appears. Click on the appropriate slide and notice how the slide appears into your current show. - Office ToDo…

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118 Powerpoint | How to change resolution for my slide show? 0:15

14 years پیش0:15

0:15

Go to Slide Show tab under Monitors section. From Resolution choose the appropriate setting. These settings will impact only the slide show itself. - Office ToDo

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117 Powerpoint | How to insert comments onto my slide? 0:42

14 years پیش0:42

0:42

You can add comments for the slide as whole and to certain parts of text. Simply have either the slide selected from Slides menu on the left or select the text on the slide you wish to comment. Next continue to Review tab and Comments section. Click on “New Comment” to leave a comment. Note that all the comments are numbered. To hide those comments from the view, click on “Show Markup”. To view the comments, click on the same button again. To edit a comment click on “Edit Comment” that is just next to the button “New Comment”. - Office ToDo…

Daily Office Tips by Office ToDo

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116 Powerpoint | How to get my presentation to open up as a slide show and not in edit mode? 0:17

14 years پیش0:17

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Under Office button there’s Save As menu. From there instead of PowerPoint presentation choose PowerPoint Show. Give your show a name and click on Save. - Office ToDo

Daily Office Tips by Office ToDo

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115 Powerpoint | How to quickly change the language? 0:19

14 years پیش0:19

0:19

First select the text for which you wish to change the language. Notice that on the bottom left corner of the screen you have three sections. The one on the right is the Language section. Click on the field and choose an appropriate language from the menu. - Office ToDo

Daily Office Tips by Office ToDo

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114 Powerpoint | How to continue my slideshow from current slide? 0:17

14 years پیش0:17

0:17

Notice that on the bottom right corner there’s a zoom in and out bar and just next to it there’s an icon called “Slide Show”. Just click on it and the show will continue from the current slide. - Office ToDo

Daily Office Tips by Office ToDo

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113 Powerpoint | How to get slides advancing automatically? 0:26

14 years پیش0:26

0:26

Select the slide and go under Animations tab and into Transition to this Slide section. Click on Advance Slide and uncheck “On Mouse Click” and check “Automatically After”. Now you need to set the time for advancing to the next slide. You can choose it by simply entering the time in the format of minutes and seconds. - Office ToDo…

Daily Office Tips by Office ToDo

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112 Powerpoint | How to calculate slide duration? 0:34

14 years پیش0:34

0:34

Go under Slide Show tab and to Set Up section. Choose the box “Use Rehearsed Timings” and click on “Rehearse Timings”. Now you can tailor your presentation timings to your needs. You can see the seconds pass and after the determined time you need has elapsed, press on either “Next”, which is the first button in the menu and takes you to next slide or “Pause” if you want to pause the timing rehearsal or “Repeat”, which would restart the rehearsal. - Office ToDo…

Daily Office Tips by Office ToDo

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111 Powerpoint | How to change the size of the slides so that they are suitable for a widescreen? 0:24

14 years پیش0:24

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For changing the size of the slides, go under the Design and to the Page Setup section. Click on the “Page Setup” button and from the appearing menu under the “Slides sized for” selection choose “On-screen Show (16:9)”. - Office ToDo

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110 Excel | How to easily apply different colors to cells depending on their value? 0:29

14 years پیش0:29

0:29

To have Excel apply the coloring depending on the values inside the cells, you should apply color scales. To do this, select the cells you wish to be analyzed and go under Home tab into Styles section. From the row click on the first button called “Conditional Formatting”. From there click on “Color Scales” and apply the style of your liking. - Office ToDo…

Daily Office Tips by Office ToDo

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109 Excel | How to compare values visually? 0:44

14 years پیش0:44

0:44

Perhaps the easiest way is to enter the data bars inside the cells. To do this, select the cells you wish to be analyzed and go under Home tab into Style section. From the row click on the first button called “Conditional Formatting”. From there click on “Data Bars” and apply the style of your liking. Another option would be to add icons inside the cells representing the values compared to other values in the selection. Again, go to the “Conditional Formatting” button and choose “Icon Sets” from the menu. This view offers more possibilities so hover over to see the preview and decide which suits you best. - Office ToDo…

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108 Excel | How to clear conditional formatting rules? 0:34

14 years پیش0:34

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First select the cells or just one cell depending on whether there’s a specific area you wish to clear from rules or you wish for the whole sheet to be free from formatting rules. Next go under Home tab into Styles section and click on the first button from the row called “Conditional Formatting”. From the down-appearing menu click on “Clear Rules” and “Clear Rules from Selected Cells” or “Clear Rules from Entire Sheet” depending on your preference. - Office ToDo…

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107 Excel | How to see below average numbers within the list? 0:28

14 years پیش0:28

0:28

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Below Average …” From the appearing menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. - Office ToDo…

Daily Office Tips by Office ToDo

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106 Excel | How to see above average numbers within the list? 0:28

14 years پیش0:28

0:28

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Above Average …” From the appearing menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. - Office ToDo…

Daily Office Tips by Office ToDo

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105 Excel | How to see bottom ten percent of items on the list? 0:48

14 years پیش0:48

0:48

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Bottom 10 % …” In the menu you can choose the percentage to be reached. By default the number is 10. From the right sided drop-down menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. Remember that this percentage does not come from total value of the list, but from the bottom values forming 10% in terms of items. - Office ToDo…

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104 Excel | How to see bottom values within my list? 1:01:56

14 years پیش1:01:56

1:01:56

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Bottom 10 Items …” In the menu you can choose the number of bottom values shown. By default the number is 10. From the right sided drop-down menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. - Office ToDo…

Daily Office Tips by Office ToDo

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103 Excel | How to see top ten percent of your items on the list? 0:43

14 years پیش0:43

0:43

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Top 10 % …” In the menu you can choose the percentage to be reached. By default the number is 10. From the right sided drop-down menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. Remember that this percentage does not come from total value of the list, but from the top values forming 10% in terms of items. - Office ToDo…

Daily Office Tips by Office ToDo

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102 Excel | How to see top values within my list? 0:36

14 years پیش0:36

0:36

First select your cells and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Top/Bottom Rules” and “Top 10 Items …” In the menu you can choose the number of top values shown. By default the number is 10. From the right sided drop-down menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. - Office ToDo…

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101 Excel | How to have cells automatically formatted if they contain specific text? 0:39

14 years پیش0:39

0:39

Select the cells you want to be analyzed and go under Home tab into Styles section. Choose the first button from the row called “Conditional Formatting”. From there choose “Highlight Cell Rules” and “Text That Contains …” From the new menu type in the text which the cells containing are formatted and from the right sided drop-down menu select the style you wish to apply. Notice that some only apply to text or background whilst others format both of those. If you are satisfied, click on “OK”. - Office ToDo…

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100 Word | How to clear all formatting easily? 0:19

14 years پیش0:19

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On the ribbon under Home tab in Font section there’s a button at the top right corner called “Clear Formatting”. Select your text and click it to clear all formatting and have a Normal plain text. - Office ToDo

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099 Word | How to have Word automatically update certain fields of text? 0:29

14 years پیش0:29

0:29

On the ribbon there's Quick Parts option under Insert menu. The Document Property inserts for example information pulled from properties. You can enter to your document the fields and every time you change properties or update any of the same type of field entered into the document; those fields will be updated accordingly. - Office ToDo…

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098 Word | How to add a word manually to custom dictionary? 0:21

14 years پیش0:21

0:21

Go to the Office button, choose Word Options and under Proofing choose Custom Dictionaries. Select the first option - "Edit Word List" and add your word to the list. - Office ToDo

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097 Word | How to insert a reference? 0:18

14 years پیش0:18

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Go with your cursor to the end of the sentence or a word you wish to add a reference to. Then go to References tab and click on “Insert Footnote”. Now you can enter the reference into the footnote. - Office ToDo

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